You confirm that all information provided is truthful and accurate. SOTI reserves the right to refuse or cancel registrations.
Your registration entitles you to admittance to the Event for which you have registered. Any and all other costs associated with your attendance (including without limitation travel and accommodation expenses) shall be borne solely by you, and SOTI shall have no liability for such costs.
You must provide at least one form of government issued photo identification to pickup your badge. At no given time will your photo identification be recorded or used for a purpose other than obtaining your assigned badge. Badges must be worn at all times.
You acknowledge and agree that SOTI reserves the right to remove you from the Event if SOTI, in its sole discretion, determines that your presence or behavior create a disruption or hinder the Event or the enjoyment of the Event by other attendees. All SOTI badges are the property of SOTI and must be returned to SOTI upon request.
Suitcasing refers to the practice of attending a trade show but “working the aisles” from a suitcase or briefcase, soliciting business from other attendees and exhibitors. Outboarding refers to the practice of non-exhibiting companies conducting meetings or events near the Event venue. For the good of the show and the exhibitors supporting the show, the only legitimate place to conduct business during show hours is within a contracted exhibit space on the show floor. Exhibiting companies are encouraged to protect their investment and report any violations to SOTI. Attendees observed soliciting business in the aisles or other public spaces, or in another company’s booth, will be ejected from the Event and may be banned from future SOTI events.
You agree to defend, indemnify and hold harmless SOTI including its staff, officers, directors, partners and controlling persons from and against any liability, loss, expenses, attorney fees, and claims made against SOTI by all third party claims, arising out of or relating to your participation in the Event.
All intellectual property rights in and to the Event, the Event content, and all materials distributed at or in connection with the Event are owned by SOTI or the Event sponsors or speakers presenting at the Event. You may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the Event, in any Event content or in any materials distributed at or in connection with the Event for any reason without the prior written permission of SOTI.
Privacy and Data Protection
In this clause, “Data Protection Legislation” means any laws, rules, regulations, directive, decrees, orders or other legal requirements relating to the protection or processing of Personal Information in any relevant jurisdiction, including General Data Protection Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (“GDPR”) and the Privacy and Electronic Communications (EC Directive) Regulations 2003, as replaced or supplemented by English and EU law or otherwise from time to time.
Regarding the personal data that attendees may have access to and process as part of participation in the Event, you agree to comply with all applicable obligations as a “data controller” or “data processor” (as relevant) under the "Data Protection Legislation " including its decisions and actions concerning its processing and use of such personal data.
Attendees shall implement and maintain appropriate technical and organizational security measures against the unauthorized or unlawful processing of personal data and against accidental loss, or destruction of or damage to personal data to meet the requirements of the GDPR (including all measures required pursuant to Article 32 of the GDPR, “security of processing”) as applicable, ensure the protection of the rights of the data subjects, and provide a standard of protection that is at least as comparable to the protection required under the Data Protection Legislation.
Although SOTI makes every reasonable effort to maintain the Event website to ensure accuracy of all mentioned information, SOTI does not represent or warrant that the Event website will be error free or completely accurate or current at all times or at any time. Content on the Event website is for informative purposes only. SOTI expressly disclaims all responsibilities and shall have no liability of any nature for any damages whatsoever suffered as a result of reliance on any information contained in the Event website.
During the course of the event, SOTI reserves the right and may at their sole discretion take photos and/or videos of you and other participants (“Image(s)”). These Images may be used, but not limited to, social media, digital media and shall solely be used for marketing campaign purposes as deemed fit by SOTI. You hereby grant to SOTI the irrevocable and unencumbered right to use your Image for the purposes as stated in this Section, without compensation or further notification including, without limitation, the right to produce and reproduce any materials produced by or on behalf of SOTI incorporating the Images. You acknowledge that you shall not have or claim to have any right, title or interest in or to any photograph or video materials produced hereunder incorporating the Images.
Compliance with Laws
Bribery and any other form of unethical business practice is prohibited in relation to the Event and all business transactions in relation to the Event shall be accurately and completely recorded in accordance with applicable laws. Attendees shall not in connection with the Event accept gifts or inducements of any kind nor give or offer to give any person, an inducement or gift of any kind that could be perceived by others to be a bribe.
SOTI requires adequate notice for cancellations in order to make arrangements for others wanting to attend the conference and to accommodate registrant needs.
1. If a registrant is unable to attend an event for any reason they may substitute, by arrangement with SOTI’s conference organizer, an alternate registrant from the same institute/organization to attend.
2. Where the registrant is unable to attend, and is not in a position to transfer his/her place to another person, then the following refund arrangements apply:
i) A minimum fee of 20% of the registration fees applies to all cancellations
ii) Registrations cancelled more than sixty (60) days before the event will be refunded 80% of the registration fees.
iii) Registrations cancelled less than sixty (60) but more than thirty (30) days before the event will be refunded 50% of the registration fees.
iv) Registrations cancelled less than thirty (30) days prior to the event, regardless of when purchased, will not be eligible for a refund.
3. Refunds will be issued in the same manner in which payment was received.
Governing Law and Forum